Your business processes now run through people, systems and AI agents. Kikwiflow coordinates that work end to end, with rules, state and a full audit trail, so nothing falls through the cracks and your team can step in when it matters.
open core · runs on your infrastructure · in production since 2025
Before computers, processes ran on people, paperwork, phone calls and manual decisions. The process existed, but getting it done depended on every individual involved.
Computers turned parts of the work into software. People started operating systems, and processes gained speed, scale and consistency.
Then we made systems work on their own. APIs, events, queues and integrations cut manual work, but made it harder to coordinate dependencies, state and failures.
Now AI can analyze, decide and act, too. The process has to know when to trust it, when to bring in a human, and how to keep going when any participant fails.
Start with the process, not the technology. Visually map who does what, which systems are involved, where decisions are made, when to wait and what should happen if something fails. The process stops being documentation on the side and becomes an executable part of your operation.
Engine runs the process and keeps track of its state. A step can be performed by a person, a system, an event or an AI agent. Whether it has to wait, get approval, retry, pause or resume, the process always knows exactly where it is. AI can make decisions within a step; the process stays in charge of the rules, limits and next steps.
Built for AI agents: call an LLM or AI agent from any step and the process handles the rest: timeouts, retries, pauses for human approval and a full trail of every step in Monitor. The agent decides; the process guarantees.
<dependencies>
<dependency>
<groupId>io.kikwiflow</groupId>
<artifactId>kikwi-spring-boot-starter</artifactId>
<version>0.1.75</version>
</dependency>
<dependency>
<groupId>io.kikwiflow</groupId>
<artifactId>kikwi-runtime-persistence-mongodb-spring-boot-starter</artifactId>
<version>0.1.75</version>
</dependency>
</dependencies>When work spans people, systems and AI, a dashboard isn't enough. Monitor shows the real state of every process: who or what performed each step, where an instance stopped and what comes next. Fix, approve, retry or resume without reconstructing the story from logs.
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Kikwiflow proves its value when work crosses boundaries: a person kicks it off, a system validates, an AI analyzes, someone else approves and an integration closes it out. The process keeps everyone in the same context.
The process is visible before implementation starts. Your team discusses business rules in the same artifact that will later run in production, while the technical implementation stays in code. Less translation between intent, development and operations.
The process is no longer a black box between systems. When an instance gets stuck, your team sees the exact step, its context and its current state, and can intervene and resume from there instead of rebuilding the incident from scattered logs.
Your operation gets context, not just metrics. See where processes stand, how long they sit at each step, where people need to step in, and how AI and systems are contributing to the work.
Kikwiflow already coordinates real business processes under real load, with persistent state and incidents handled without restarting the whole operation.
intermediacao-veiculos · v1
The CRM of a large automotive sales franchise network, orchestrated by Kikwiflow in production since September 2025.
We're selecting a small group of companies to orchestrate business-critical processes with Kikwiflow, with hands-on support from the team that built the engine, priority on the roadmap and founding-partner terms.
Become a founding partnerBy default, we don't disclose customer names, screenshots or operational data from any case. The same data-isolation care Kikwiflow applies to every tenant also applies to how we talk about customers in public. When a customer gives us permission, we update this page with the details.
A modern operation can involve people, APIs, events, legacy systems, modern services and AI. The challenge isn't just automating each piece. It's getting the work through all of them without losing context, state, ownership or control.
Automates pieces of the work: calls an API, sends a message, transforms data, triggers a job. It works well until the process has to wait for a person, handle a decision, coordinate several systems or survive a failure halfway through.
What the market calls application orchestration. Kikwiflow connects people, systems and AI in a process that keeps state, context and ownership. A step can fail, wait, request approval or require human intervention without derailing the rest of the operation. The process coordinates the work; each participant does what it does best.
The industry changes, but the pattern repeats: work flowing across people, systems and AI with no one coordinating it. A few examples of where Kikwiflow fits.
ProblemSign-up passes through several teams and systems. The customer waits without knowing the status, and no one knows where the case stalled.
With KikwiflowAutomated checks across systems, AI document review, human review only for exceptions, and visible status from start to finish.
ProblemApprovals live in email and spreadsheets. Approval limits get bypassed and decisions go unrecorded.
With KikwiflowApproval-authority rules built into the process, deadlines with automatic escalation, and a record of who approved what, and when.
ProblemThe AI answers, but doesn't know when to stop. Sensitive cases end up without a human owner.
With KikwiflowThe AI agent handles what it can; the process sets the limits and hands off to a person with the full case context.
ProblemIntegrations between legacy systems and new services fail silently, and work stops halfway.
With KikwiflowEach integration becomes a step with retries, error handling and resumption from the exact point of failure.
ProblemWaits, reminders and exceptions live in people's heads, and SLAs are only measured after they've been breached.
With KikwiflowTimers, reminders and escalations are part of the process, and every deadline is tracked in real time.
ProblemEvery deal goes through appraisal, negotiation and closing, with many hands and many systems involved.
With KikwiflowThe pipeline becomes a coordinated process. That's how Kikwiflow already orchestrates more than 45,000 deals in production.
See the caseKikwiflow is open core and runs on your own infrastructure. Start with one process, prove the value and grow from there, without turning orchestration into yet another proprietary service that's hard to control.
free, self-hosted
custom pricing, with atoxfy
atoxfy builds Kikwiflow and helps teams turn business-critical processes into observable, resilient and sustainable operations, from modeling to production.
Enable your engineering team to model, deploy and operate Kikwiflow processes on their own.
Request trainingFormal recognition for developers and teams running Kikwiflow in critical environments.
Architecture, Camunda 7/8 migration and modeling of critical processes, with the people who built the engine.
Request consultingA dedicated SLA, a direct line to the engineering team and priority on production incidents.
Ask about SLAs
Kikwiflow is built in the open, so teams can understand, test and evolve the layer that coordinates their processes.
Read the engine's source code, open issues and follow the roadmap up close.
Get help with modeling, see what's coming on the roadmap and talk with people already running it in production.
What operations, product and engineering leaders usually ask before putting a critical process on Kikwiflow.
Kikwiflow is an open core work orchestration platform. It coordinates the steps performed by people, systems and AI agents in a single process, and keeps the state, rules and history of every run. Your operation always knows where each case stands and what happens next.
Work that falls through the cracks between teams, systems and tools. When a process depends on many people and systems, you get stalled cases with no owner, rework, missed deadlines and undocumented decisions. Kikwiflow turns that flow into an executable process where every step has a clear owner, deadline, exception rule and next step.
Put AI inside a process, not in place of it. In Kikwiflow, an AI agent acts or decides within a step, while the process sets the boundaries, the time limit, the retries and when a person needs to review or approve. Every step is recorded, so you can audit what the AI did and intervene when needed.
The process waits, retries or escalates, without losing the work already done. The state of every instance is persisted: if a system goes down, an approval takes too long or a business exception occurs, the case stops at the exact point and can resume from there. No starting over, no piecing the story together from logs.
With Monitor. It shows every running instance, the step it is on, who or what performed each step, how long the case spent at each stage and where incidents are. From there, your team can fix, approve, retry or resume a case.
No. Kikwiflow coordinates the systems, APIs, events and people that are already part of your operation, including legacy systems. It takes over the coordination between them, not the job each one does. You can start with a single process and expand from there.
In your own infrastructure. Kikwiflow is self-hosted: the engine runs in your environment and persistence lives in your database, under your own security and compliance policies. That makes it easier to meet data-residency requirements such as GDPR.
The core is free and open source: Craft, Engine and Monitor can be used with no sign-up, on your own infrastructure. For business-critical operations, atoxfy offers the Enterprise plan, with dedicated 24/7 support, consulting and training, priced on request. The fastest way to start is to model your first process in Craft.
Yes. Since September 2025, Kikwiflow has orchestrated the CRM of a large automotive sales franchise network 24/7, coordinating more than 45,000 deals.